The club web site has moved to www.neviscanoeclub.co.uk as from 5th January 2020
NEVIS CANOE CLUB CONSTITUTION
NEVIS CANOE CLUB CONSTITUTION
1. Name
The name of the organisation shall be Nevis Canoe Club
hereinafter referred to as the ‘Club’.
2. Objectives
The club is established to pursue the following objectives:
a) Participation
in the sport of canoeing or kayaking hereinafter referred to as the ‘sport’.
b) The
organisation, management and development of Nevis Canoe Club for all members of
the Club.
c) Promoting
and maintaining the highest standards of technical competence and safety in the
sport.
d) Providing
equal opportunities for successful participation by all sections of the
community.
e) The
promotion of the sport.
3. Affiliation
The Club shall be affiliated to the Scottish Canoe
Association
4. Membership
All members are subject to the Constitution of the Club and
the regulations of the Scottish Canoe Association.
a) Membership
of the club is open to all and no application will be refused on other than
reasonable grounds.
b) There will be no
discrimination on grounds of age, disability, gender reassignment, marriage and
civil partnership, pregnancy and maternity, race, religion or belief, sex;
sexual orientation, political or other opinion.
c) All
applications for membership shall be accompanied by the appropriate annual
membership fee, which shall thereafter be payable on demand.
d) Each fully
paid up member shall be entitled to attend and vote at General or Annual
General Meetings.
e) Fully paid
up members may be elected and serve on the Management Committee.
f) All members
will receive a website link to the Code of Conduct, a copy of the Club’s Child
Protection Policy and a copy of the Constitution.
g) Members
shall be enrolled on one of the following categories: Member, Junior Member (18
or under), Family Member, Life Member.
5. Child
Protection
The Club is fully committed to safeguarding the welfare of
all children in its care. It recognises the responsibility to promote safe
practice and to protect children from harm, abuse and exploitation. Staff and
volunteers will work together to embrace difference and diversity and respect
the rights of children and young people. All club activities will take place in
accordance with the Clubs Child protection policy.
6. Suspension, Refusal or Termination
of Membership
a) The
management committee shall be entitled to:
i)
refuse any application for membership or renewal of membership
on the grounds that such membership would be prejudicial to the objectives of
the club as set out in Rule 2 of this constitution.
ii)
terminate or suspend any membership for good and sufficient
reason.
iii)
the member concerned shall have the right to be heard by the
management committee with a right of appeal to an EGM or AGM before a final
decision is made.
b) The member
may apply for reinstatement at the next general meeting.
c) Any member
who fails to pay their fees by the date required shall forfeit their right to
representation on the management committee and at general meetings, and shall
be suspended from taking part in any event under the control of the club until
such fees are paid.
d) Any member
under suspension shall be barred from taking part in any event under the
control of the club.
e) The
management committee shall inform the member in writing of any decision to
terminate or suspend their membership.
f) Notification
of the termination or suspension of a membership will be forwarded to the
Governing Body.
7. General Meetings
a) Annual
General Meeting (AGM)
The AGM shall be held each year at such time and place as
determined by the management committee, at approximately twelve monthly
intervals, but no more than fourteen months after the date of the previous AGM.
At each AGM the following business shall be conducted:
i) Receive
and confirm the minutes of the previous AGM.
ii)
Presentation of the clubs financial accounts for the year.
iii)
Presentation of clubs projected financial situation for the forthcoming year,
and the setting of all fees.
iv)
Presentation of Chairpersons report.
v) Election
of officers to the management committee.
vi) Any
other business brought before the meeting which has been submitted in writing
to the secretary not less than seven days prior to the AGM, and any other
business deemed relevant by the chairperson.
Notice for an AGM shall be a minimum of 21 days.
A quorum for an AGM shall be 6 members.
b) Extraordinary
General Meeting (EGM)
An EGM may be called upon the written demand of:
i) 33% of the membership.
ii) The Chairperson.
iii) 2/3 majority of the management committee.
Notice for an EGM shall be of a minimum of fourteen days
notice, and stating the business to be discussed.
8. Rules for General Meetings
a) A minimum of
twenty one days notice by email shall be given to all members, except in the
event of an EGM where the notice shall be a minimum of fourteen days.
b) The
Chairperson, or in his/her absence a member selected by the meeting, will take
the Chair.
c) All members
shall register with the Secretary prior to the start of the meeting.
d) Each member
shall have one vote. (Members include all adult members of families and Juniors
over 16).
e) All votes
shall be determined by a simple majority. In the event of a tied vote, the
Chair may exercise a casting vote.
f) The quorum
shall be 6 members.
g) The
Secretary shall keep the minutes of the meetings and record all proceedings and
resolutions.
9. Election Of Officers To The
Management Committee
a) The members
of the management committee shall be drawn from the membership, as defined in
clause 4 of this constitution.
b) Candidates
shall be elected by paper ballot at the AGM, and shall be members of the
management committee from the conclusion of that AGM until the conclusion of
the following AGM.
c) All
nominations of candidates for election shall: have the consent of the nominee;
be in writing; be seconded.
d) Uncontested
posts may be filled by nomination(s) and election at the AGM.
10. Members Of The Management Committee
a) The
Management Committee shall consist of the following Officers: Chairperson,
Secretary, Treasurer, Membership Secretary, Child Protection Officer and up to
5 other members.
b) All the
above shall be entitled to one vote each at General Meetings, except the Chair.
c) The
committee may co-opt any member to any unfilled post until the conclusion of
the following AGM, providing that the number of co-optees shall not exceed one
third of the total number of persons serving on the committee at that time.
11. Rules For The Management Committee
a) The
Chairperson shall chair the meeting, or in his/her absence the Secretary or a
nominee from the committee.
b) Fourteen
days notice of any meeting of the management committee shall be given by the
Secretary, except when:
i)
The date of the meeting had been agreed at the previous
management meeting.
ii)
In an emergency the Chairperson may call a meeting at four
days notice.
c) The quorum
shall be four committee members, as listed at Rule 10a.
d) All members
of the management committee as listed at Rule 10a shall be entitled to vote.
e) All votes
shall be determined by a simple majority. In the event of a tied vote, the
Chair may exercise a casting vote.
f) Meetings
shall be open to all members of the club.
12. Finance
a) The income
and property of the club, however derived, shall be applied solely towards the
objectives of the club as set out in Rule 2, of this constitution.
b) The club
shall have the power to raise money by means of yearly affiliation fees as
determined by the Management Committee at the Annual General Meeting.
c) All monies
shall be lodged in a bank account in the name of the club.
d) Any of the
Chairperson, Treasurer, Membership Secretary and Secretary may be registered as
authorised signatories to sign cheques or authorise transactions on behalf of
the club.
e) The
financial year of the club shall run from 1st April to 31st
March
f) No portion of the
income and property shall be paid or transferred directly or indirectly by way
of dividend, distribution, bonus, honoraria or otherwise howsoever by way of
profit to the members.
13. Amendments to the Constitution
This Constitution may only be amended by a proposal passed
by a majority of members present and entitled to vote at an Annual or
Extraordinary General Meeting.
14. Dissolution Of The Club.
a) Any
resolution to dissolve the club may be passed at any General Meeting provided
that:
i) the
terms of the proposed resolution are received by the Secretary at least forty
two days before the meeting at which the resolution is to be brought forward,
and that
ii) at
least twenty eight days of the proposed resolution shall be given by email by
the secretary to all members, and that
iii) such a
resolution shall receive the assent of two thirds of those present and entitled
to vote.
b) Upon
dissolution of the club, after all club and Trustee liabilities have been
cleared, all remaining financial and material assets shall be given or
transferred to Scottish Canoe Association or the Andy Jackson Fund for Access,
as determined by the meeting, to be employed for the development of the sport.
15. Declaration
It is hereby certified that this document represents a true
and most up to date version of the Constitution of Nevis Canoe Club.
SIGNATURES
Chair Person
|
………………………………………………………………
|
Date
|
………………………………………………………………
|
Secretary
|
………………………………………………………………
|
Date
|
………………………………………………………………
|
No comments:
Post a Comment